Data room solutions that can help you stay compliant with regulations

Security compliance is a prerequisite for the smooth operation of a company. Businesses must prove internationally that they can be trusted, cooperate with them, buy their services and trust their data. If after a data breach, in the course of litigation, it turns out that the organization did not adhere to the regulatory requirements, it can end up losing its reputation and a lot of money. Virtual data rooms are internationally licensed security spaces, and therefore can help organizations to comply with regulations. In this article, we’ll highlight the most trusted VDR providers.

Merrill DataSite Review

DataSite is a virtual data room space that is mainly suitable for large and medium-sized businesses. They support financial processes and serve mergers and acquisitions professionals, investment bankers, and lawyers. Combining their expertise, advanced technology, and tools for customized solutions – Datasite becomes a solution with first-class service and reliable security features. What makes Datasite special is that it manages the entire lifecycle of a transaction from start to finish. Because companies need a secure space to conduct successful due diligence and other transactions, the Datasite provider offers the following security features:

  • Compliance with regulatory requirements

Datasite has some of the best security certifications, namely ISO 27001, ISO 27017, and 27018. The presence of these certificates indicates that the provider offers a reliable cloud space for storing and processing personal data. Other certifications are SOC2 Type II, GDPR, and FedRAMP, which means that the provider meets all customer requirements.

  • Access permissions

Control the access level of other users to the document and prohibit copying, printing, downloading, editing, and forwarding the document.

  • Watermarks

Protects users’ copyrights.

  • Data backup and encryption

Protects against unexpected crashes and data leaks.

Citrix ShareFile Overview

Citrix strives to provide customers with a robust online hybrid workspace. The solution specializes in collaboration services and provides complete security. Citrix also meets the best international security standards, and above all applies COC 2 and CCAE 16 audits. VDR is protected by dual authentication and data encryption. In addition, Citrix complies with standards such as:

  • GDPR
  • IRAP
  • ISO 27001
  • ISO 27701

The provider’s main security features include watermarks, click trail functionality, XMAS file integrity verification, and robust data centers for storing its metadata.

CapLinked VDR Overview

CapLinked is an easy-to-use but feature-rich virtual data room platform. It offers integration with other useful business products such as Workspace for a smoother transaction process. Unlike its competitors, CapLinked is relatively new to the market, but it has nevertheless been able to show that it’s not far behind, either in terms of security or transaction management.

CapLinked’s main security features include:

  • SOC 2 Type II certification -information that is placed in the VDR provider’s repository is managed by Amazon Web Server
  • Compliance with regulatory requirements – VDR has a number of other security certifications, such as HIPAA, FISMA, ISO 27001, Private Shield, and SAQ-D PSI
  • Modern encryption methods during transmission -SSL/TSL encryption
  • 256-bit encryption – provides data protection at rest
  • Built-in virus protection – Anti-virus scans the space as well as documents for viruses before downloading
  • Digital rights management -administrator can revoke access to documents at any time, as well as control the ability to interact with the data

Overall, virtual data rooms are some of the most trusted spaces for businesses and allow free management of sensitive data within the platform, providing increased efficiency and productivity for companies.